Port occupancy sync + category ordering from the forecasting version

- Bookability showed no availability because newbook_occupancy_report_data
  was never populated: add reports_occupancy client method and
  sync_occupancy job, run before rates in both Sync Now and the daily
  schedule (single fast API call)
- Category order: default display_order to the Newbook category id on
  sync (was 0 → alphabetical), preserve manual order on re-sync, extend
  PATCH to accept display_order, add up/down reorder arrows in Settings

Co-Authored-By: Claude Fable 5 <noreply@anthropic.com>

backend/api/bookability.py

@@ -76,7 +76,8 @@ class RoomCategory(BaseModel):
 
 
 class CategoryUpdate(BaseModel):
-    is_included: bool
+    is_included: Optional[bool] = None
+    display_order: Optional[int] = None
 
 
 @router.get("/categories", response_model=List[RoomCategory])
@@ -118,16 +119,23 @@ async def sync_categories(
         raise HTTPException(status_code=502, detail="Newbook returned no room categories — check credentials in Settings")
 
     for cat in categories:
+        # New categories default to Newbook's category id order; a manually
+        # set display_order is preserved on re-sync
+        try:
+            default_order = int(cat["category_id"])
+        except (TypeError, ValueError):
+            default_order = 0
         await db.execute(
             text("""
-                INSERT INTO newbook_room_categories (site_id, site_name, room_count, fetched_at)
+                INSERT INTO newbook_room_categories (site_id, site_name, room_count, display_order, fetched_at)
-                VALUES (:site_id, :site_name, :room_count, NOW())
+                VALUES (:site_id, :site_name, :room_count, :display_order, NOW())
                 ON CONFLICT (site_id) DO UPDATE SET
                     site_name  = EXCLUDED.site_name,
                     room_count = EXCLUDED.room_count,
                     fetched_at = NOW()
             """),
-            {"site_id": cat["category_id"], "site_name": cat["category_name"], "room_count": cat["room_count"]}
+            {"site_id": cat["category_id"], "site_name": cat["category_name"],
+             "room_count": cat["room_count"], "display_order": default_order}
         )
     await db.commit()
     return {"status": "success", "count": len(categories)}
@@ -140,10 +148,19 @@ async def update_category(
     db: AsyncSession = Depends(get_db),
     current_user: dict = Depends(get_current_user)
 ):
-    """Toggle whether a category is included in rate syncs."""
+    """Update a category's include-in-sync flag and/or display order."""
+    sets, params = [], {"id": category_id}
+    if body.is_included is not None:
+        sets.append("is_included = :inc")
+        params["inc"] = body.is_included
+    if body.display_order is not None:
+        sets.append("display_order = :ord")
+        params["ord"] = body.display_order
+    if not sets:
+        raise HTTPException(status_code=400, detail="Nothing to update")
     result = await db.execute(
-        text("UPDATE newbook_room_categories SET is_included = :inc WHERE id = :id RETURNING id"),
+        text(f"UPDATE newbook_room_categories SET {', '.join(sets)} WHERE id = :id RETURNING id"),
-        {"inc": body.is_included, "id": category_id}
+        params
     )
     if not result.fetchone():
         raise HTTPException(status_code=404, detail="Category not found")
@@ -564,6 +581,14 @@ async def refresh_rates(
     Note: This can be slow as it respects Newbook API rate limits.
     """
     from jobs.fetch_current_rates import run_fetch_current_rates
+    from jobs.sync_occupancy import run_sync_occupancy
+
+    # Occupancy first — a single fast API call that gives the matrix
+    # availability data even while the (slow) rates fetch is running
+    try:
+        await run_sync_occupancy()
+    except Exception as e:
+        logger.warning(f"Occupancy sync failed (continuing with rates): {e}")
 
     # For now, just run the standard fetch
     # TODO: Add support for custom date range and category filter

backend/jobs/sync_occupancy.py

@@ -0,0 +1,94 @@
+"""
+Occupancy report sync — populates newbook_occupancy_report_data so the
+Bookability matrix can show availability alongside rates.
+"""
+import logging
+from datetime import date, timedelta
+
+from sqlalchemy import text
+
+logger = logging.getLogger(__name__)
+
+
+async def run_sync_occupancy(days_ahead: int = 365):
+    """
+    Fetch the Newbook occupancy report from today forward and upsert
+    per-category, per-date availability into newbook_occupancy_report_data.
+    """
+    from database import AsyncSessionLocal
+    from services.newbook_rates_client import NewbookRatesClient
+
+    from_date = date.today()
+    to_date = from_date + timedelta(days=days_ahead)
+
+    async with AsyncSessionLocal() as db:
+        client = await NewbookRatesClient.from_db(db)
+        async with client:
+            report = await client.get_occupancy_report(from_date, to_date)
+
+        logger.info(f"Occupancy report: {len(report)} categories, {from_date} to {to_date}")
+        vat = float(client.vat_rate or 0)
+        records = 0
+
+        for category in report:
+            category_id = str(category.get("category_id") or "")
+            category_name = category.get("category_name") or ""
+            if not category_id:
+                continue
+
+            for date_str, day in (category.get("occupancy") or {}).items():
+                try:
+                    report_date = date.fromisoformat(date_str) if isinstance(date_str, str) else date_str
+                    available = int(day.get("available", 0) or 0)
+                    occupied = int(day.get("occupied", 0) or 0)
+                    maintenance = int(day.get("maintenance", 0) or 0)
+                    allotted = int(day.get("allotted", 0) or 0)
+                    revenue_gross = float(day.get("revenue_gross", 0) or 0)
+                    revenue_net = day.get("revenue_net")
+                    if revenue_net is None:
+                        revenue_net = revenue_gross / (1 + vat) if vat else revenue_gross
+                    occupancy_pct = (occupied / available * 100) if available > 0 else 0
+
+                    await db.execute(
+                        text("""
+                            INSERT INTO newbook_occupancy_report_data (
+                                date, category_id, category_name,
+                                available, occupied, maintenance, allotted,
+                                revenue_gross, revenue_net, occupancy_pct, fetched_at
+                            ) VALUES (
+                                :date, :category_id, :category_name,
+                                :available, :occupied, :maintenance, :allotted,
+                                :revenue_gross, :revenue_net, :occupancy_pct, NOW()
+                            )
+                            ON CONFLICT (date, category_id) DO UPDATE SET
+                                category_name = EXCLUDED.category_name,
+                                available     = EXCLUDED.available,
+                                occupied      = EXCLUDED.occupied,
+                                maintenance   = EXCLUDED.maintenance,
+                                allotted      = EXCLUDED.allotted,
+                                revenue_gross = EXCLUDED.revenue_gross,
+                                revenue_net   = EXCLUDED.revenue_net,
+                                occupancy_pct = EXCLUDED.occupancy_pct,
+                                fetched_at    = NOW()
+                        """),
+                        {
+                            "date": report_date,
+                            "category_id": category_id,
+                            "category_name": category_name,
+                            "available": available,
+                            "occupied": occupied,
+                            "maintenance": maintenance,
+                            "allotted": allotted,
+                            "revenue_gross": round(revenue_gross, 2),
+                            "revenue_net": round(revenue_net, 2),
+                            "occupancy_pct": round(occupancy_pct, 2),
+                        }
+                    )
+                    records += 1
+                except Exception as e:
+                    logger.warning(f"Skipping occupancy row {category_id}/{date_str}: {e}")
+                    await db.rollback()
+
+        await db.commit()
+        logger.info(f"Occupancy sync complete: {records} records upserted")
+        return records

backend/scheduler.py

@@ -73,6 +73,11 @@ async def run_scheduled_fetch_current_rates():
         # run_fetch_current_rates is a coroutine — await it directly;
         # run_in_executor would return the coroutine object unawaited
         from jobs.fetch_current_rates import run_fetch_current_rates
+        from jobs.sync_occupancy import run_sync_occupancy
+        try:
+            await run_sync_occupancy()
+        except Exception as e:
+            logger.warning(f"Occupancy sync failed (continuing with rates): {e}")
         await run_fetch_current_rates()
     else:
         logger.debug("Newbook current rates sync skipped (disabled)")

backend/services/newbook_rates_client.py

@@ -129,6 +129,32 @@ class NewbookRatesClient:
 
         return sorted(categories.values(), key=lambda c: c["category_name"])
 
+    async def get_occupancy_report(self, from_date: date, to_date: date) -> List[Dict]:
+        """
+        Fetch the occupancy report (reports_occupancy) for a date range.
+
+        Returns a list of category objects, each with nested per-date
+        occupancy: {category_id, category_name, occupancy: {date: {available,
+        occupied, maintenance, allotted, revenue_gross, revenue_net}}}.
+        Single response, no pagination.
+        """
+        payload = self._get_auth_payload()
+        payload.update({
+            "period_from": f"{from_date.isoformat()} 00:00:00",
+            "period_to": f"{to_date.isoformat()} 23:59:59",
+        })
+
+        response = await self.client.post(
+            self._get_url("reports_occupancy"),
+            json=payload,
+            auth=(self.username, self.password)
+        )
+        response.raise_for_status()
+        data = response.json()
+        if not data.get("success"):
+            raise NewbookRatesError(f"Newbook occupancy report failed: {data.get('message')}")
+        return data.get("data") or []
+
     async def get_category_rates(
         self,
         category_id: str,

frontend/src/pages/Settings.tsx

@@ -1,7 +1,7 @@
 import { useState } from 'react'
 import { useParams, useNavigate } from 'react-router-dom'
 import { useQuery, useMutation, useQueryClient } from '@tanstack/react-query'
-import { Save, RefreshCw, Database, Clock, BedDouble } from 'lucide-react'
+import { Save, RefreshCw, Database, Clock, BedDouble, ChevronUp, ChevronDown } from 'lucide-react'
 import api from '../api'
 
 const TABS = [
@@ -203,6 +203,23 @@ function RoomCategoriesCard() {
     onSuccess: () => qc.invalidateQueries({ queryKey: ['room-categories'] }),
   })
 
+  const reorderCategories = useMutation({
+    mutationFn: (ordered: RoomCategory[]) =>
+      Promise.all(ordered.map((cat, idx) =>
+        api.patch(`/bookability/categories/${cat.id}`, { display_order: (idx + 1) * 10 })
+      )),
+    onSuccess: () => qc.invalidateQueries({ queryKey: ['room-categories'] }),
+  })
+
+  const moveCategory = (idx: number, dir: -1 | 1) => {
+    if (!categories) return
+    const target = idx + dir
+    if (target < 0 || target >= categories.length) return
+    const reordered = [...categories]
+    ;[reordered[idx], reordered[target]] = [reordered[target], reordered[idx]]
+    reorderCategories.mutate(reordered)
+  }
+
   return (
     <div className="card">
       <div className="card-header">
@@ -243,10 +260,11 @@ function RoomCategoriesCard() {
                   <th>Included</th>
                   <th>Category</th>
                   <th>Rooms</th>
+                  <th>Order</th>
                 </tr>
               </thead>
               <tbody>
-                {categories.map(cat => (
+                {categories.map((cat, idx) => (
                   <tr key={cat.id}>
                     <td>
                       <input
@@ -258,6 +276,28 @@ function RoomCategoriesCard() {
                     </td>
                     <td>{cat.site_name}</td>
                     <td>{cat.room_count}</td>
+                    <td>
+                      <span style={{ display: 'inline-flex', gap: 4 }}>
+                        <button
+                          className="btn btn-outline btn-sm"
+                          style={{ padding: '2px 6px' }}
+                          onClick={() => moveCategory(idx, -1)}
+                          disabled={idx === 0 || reorderCategories.isPending}
+                          title="Move up"
+                        >
+                          <ChevronUp size={13} strokeWidth={1.75} />
+                        </button>
+                        <button
+                          className="btn btn-outline btn-sm"
+                          style={{ padding: '2px 6px' }}
+                          onClick={() => moveCategory(idx, 1)}
+                          disabled={idx === categories.length - 1 || reorderCategories.isPending}
+                          title="Move down"
+                        >
+                          <ChevronDown size={13} strokeWidth={1.75} />
+                        </button>
+                      </span>
+                    </td>
                   </tr>
                 ))}
               </tbody>