Add SETTINGS_URL/SECRET to compose, fix sync email-change and rate-limit bugs

Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>

docker-compose.yml

@@ -12,6 +12,8 @@ services:
       - OFFICE_IP_CHECK=${OFFICE_IP_CHECK:-disabled}
       - SESSION_DAYS=${SESSION_DAYS:-30}
       - NODE_ENV=production
+      - SETTINGS_URL=${SETTINGS_URL:-http://10.10.10.116:3080}
+      - SETTINGS_SECRET=${SETTINGS_SECRET}
     ports:
       - "3001:3001"
     healthcheck:

src/routes/register.js

@@ -15,15 +15,14 @@ export async function registerRoutes(app) {
 
     const respond = () => reply.send({ sent: true })
 
-    // Rate limit: max 3 initiation attempts per email within 15 minutes
+    // Rate limit: if a PIN was sent within the last 2 minutes, silently pretend we sent again.
+    // Prevents rapid-fire spam while still allowing genuine "I didn't get it" retries after cooldown.
     const { rows: [existing] } = await pool.query(
       `SELECT created_at FROM pending_registrations WHERE email = $1`,
       [normalised]
     )
-    if (existing && new Date(existing.created_at) > new Date(Date.now() - 15 * 60_000)) {
+    if (existing && new Date(existing.created_at) > new Date(Date.now() - 2 * 60_000)) {
-      // Silently allow the upsert below (which resets the PIN) but only if the row is
+      return respond()
-      // old enough to reuse. If it was just created, send nothing and pretend we sent.
-      // This prevents rapid-fire spam while still allowing genuine retries.
     }
 
     let wfUser

src/sync.js

@@ -1,5 +1,5 @@
 import { pool } from './db.js'
-import { findEmployeeByEmail, getEmployeeDepartments, getSyncConfig } from './workforce.js'
+import { findEmployeeById, findEmployeeByEmail, getEmployeeDepartments, getSyncConfig } from './workforce.js'
 
 export async function syncAllWorkforceUsers() {
   const { rows: users } = await pool.query(
@@ -10,12 +10,13 @@ export async function syncAllWorkforceUsers() {
 
   for (const user of users) {
     try {
-      // Look up by email (Workforce doesn't reliably expose GET /users/:id)
+      // Prefer ID lookup — survives email changes in Workforce.
-      // Use stored email first; if not found try to detect via workforce_user_id match in dept lists
+      // Fall back to email lookup if the API doesn't support GET /users/:id.
-      const wfUser = await findEmployeeByEmail(user.email)
+      let wfUser = await findEmployeeById(user.workforce_user_id)
+      if (!wfUser) wfUser = await findEmployeeByEmail(user.email)
 
       if (!wfUser || String(wfUser.id) !== user.workforce_user_id) {
-        // Not found or ID mismatch — deactivate
+        // Not found in Workforce — deactivate
         await pool.query('UPDATE users SET active = false WHERE id = $1', [user.id])
         deactivated++
         continue

src/workforce.js

@@ -71,6 +71,17 @@ export async function findEmployeeByEmail(email) {
   return users.length > 0 ? users[0] : null
 }
 
+// Try direct ID lookup first (standard REST); returns null if endpoint not supported
+export async function findEmployeeById(wfUserId) {
+  try {
+    const data = await wfFetch(`/api/v2/users/${wfUserId}`)
+    // Some APIs wrap in { user: ... }, others return the object directly
+    return data?.id ? data : (data?.user ?? null)
+  } catch {
+    return null
+  }
+}
+
 export async function getAllDepartments() {
   return wfFetchPaged('/api/v2/departments')
 }